Monitoring informs the design of WFP’s projects and maintains operational focus on results. It includes the daily tracking and analysis of project results to measure operational performance against targets and to make adjustments where necessary.
The primary function of Monitoring, as outlined in WFP’s Corporate Monitoring Strategy, is to inform operational decision-making, including project design. On a secondary level, monitoring generates data for evaluative purposes and corporate reporting, as well as for further evidence-building at all organizational levels.
Monitoring tracks the outcomes, outputs and processes of WFP’s programmes. Collected data is disaggregated, where relevant, by gender, age, beneficiary category and, if appropriate, other socio-cultural characteristics. Among the variables that are measured are beneficiary satisfaction and WFP’s accountability to affected populations. The findings are then reported regularly at Country Office level and once-yearly at corporate level in the Annual Performance Report.
All of WFP’s projects are monitored following the 8 steps of the Monitoring Cycle:
1. Preparing performance monitoring narratives, and designing a logical framework matrix, or logframe, in which actual results can be plotted against expected results;
2. Preparing a monitoring plan and budget;
3. Developing the data collection methodology, tools and an implementation plan;
4. Collecting primary data and collating secondary data;
5. Capturing and compiling data, and conducting data cleansing to detect and remove inaccuracies;
6. Analysing data and preparing reports;
7. Using monitoring findings to improve operations, and, if necessary, inform refinement of monitoring narratives and the logframe over successive cycles; and
8. Providing data for mid- and end-term project evaluation and reviews.
WFP’s monitoring also aims to provide technical advice and support to national entities to assist the strengthening of national monitoring systems. In each of its regional bureaux, WFP has a Regional Monitoring and Evaluation Advisor (RMEA) supporting monitoring efforts in Country offices and ensuring compliance with corporate standards.
Monitoring findings provide increased accountability for results and enhance credibility and donor support. A dedicated Monitoring and Evaluation (M&E) Learning Programme (MELP) supports capacity building for monitoring at country office level. A Best Practice Platform and an M&E Community of Practice are also in place to facilitate continuous learning.